Registration and Polling Staff for Referendum

DRAFT Terms of Reference

Registration and Polling Staff

Southern Sudan Referendum, Out-of-Country Registration and Voting, USA

Duty Station:                          Washington, DC or Omaha, Nebraska or Phoenix, Arizona

Classification:                                     Employee, all-inclusive service fee

Type of Appointment:           Service contract - Registration Staff (approximately) 3 weeks (November 10 – 30, 2010), with possibility of extension by one week to December 7; Polling Staff (approximately) 2 weeks (Jan 5 -18, 2010)

The International Organization for Migration (IOM) has been mandated by the South Sudan Referendum Commission (SSRC) to organize the Out-of-Country Registration and Voting (OCRV) for people 18 years and older and of Southern Sudanese origin in the United States and seven other countries. The process will consist of in-person voter registration, display of referendum register, and voting.

Under the supervision of the designated IOM OCRV and SSRC staff, Registration and Polling Staff will have the following duties and responsibilities:

1.      As part of a registration or polling team, ensure smooth operation at Voting and Registration Centers, including maintaining order and managing the flow of persons into the Centre, ensuring proper set up and closure of the facility and reporting of daily registration figures;

2.      Conduct voter registration of eligible persons through interviews to establish eligibility and completing relevant registration forms, following determined registration procedures;

3.      Ensure sensitive materials are kept properly secure, and data protection procedures are followed at all times;

4.      If selected as Voting and Registration Station Chairperson, take overall responsibility for operations within the VRS, and supervise all members of the team.  This will also entail taking overall responsibility for the opening and closing of the station, security of registrant and voter data, receiving accredited observers and other monitoring officials, and notifying their designated IOM OCRV manager of any information or activity which might have a bearing on processes; Chairperson assumes full responsibility for accounting for all issued registration material.

5.      Behave impartially and observe confidentiality at all times, in order to support a free and fair registration process;

6.      Report to their designated IOM OCRV manager or trainer for any operational clarification/ issue;

7.      Perform such other related duties as may be assigned.

Desirable Qualifications: A minimum of secondary grade education is expected. Good standing within the community and good communication skills. Ability to work in difficult and demanding environments under pressure.

Languages: Knowledge of Arabic or any indigenous language of Southern Sudan is desirable.  Good English language skills (spoken and written) are also highly preferred.

IOM is an equal opportunity employer. Women are encouraged to apply.

All staffing inquiries and resumes should be emailed to: ssudanocrv.usa@gmail.com